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2.6 Pre-trip/ on-site safety briefing

It is essential that the staff and students participating in a field activity receive safety information prior to and during the fieldwork as delivered by the fieldwork team leader.

The safety information should include, as a minimum:

    • The identified hazards of the fieldwork and precautions to be taken to minimise risks to those hazards, including weather/ ocean conditions specific to field sites

    • Discussion of safety equipment required for the various activities that are to be carried out

    • Minimum dress standards, particularly for weather protection

    • Requirements to follow all regulatory and advisory signage and traffic rules

    • Identification of the First Aid trained participants attending the activity

    • Emergency procedures including call back procedure, emergency evacuation and meeting points

    • Hazard and incident reporting procedures onsite (‘See it - Say it’); and

    • Demonstration of the proper use of safety equipment in case the fieldwork team leader (or supervising staff members for larger coursework trips) are incapacitated, including GPS, PLB, satellite phone and any radio equipment

    • the responsibilities of fieldwork participants during any recreational time on the fieldtrip, i.e. the participants must be held accountable for their own behaviour in the period when the actual ‘work’ element of the activity has ceased for the day and appropriate sign in/ out documents used for any recreational offsite activities. 

On-site safety briefings should be conducted at each field site as in the case of multiple field sites the risks will differ. Emergency evacuation and meeting points also need to be constantly reviewed where multiple sites are used.

**If safety is compromised at any point on the field trip there should be no hesitation to cease all activity either until safe working conditions are restored or alternative arrangements are made. Warnings from local authorities should never be disregarded. 

2.7 Daily checks

The following items must be considered as part of the daily check:

  • Weather conditions – including ocean conditions and tides- to maximise fieldwork and minimise safety risks;

  • Checks of equipment, first aid and food provisions, vehicles and vessels to ensure there are no interruptions to the daily field work plan and safety is maintained;

  • Close communication with the participants, briefing them daily on site hazards, weather, environmental conditions, and ensure health, comfort and correct practice is managed; and

  • Communication with land owner(s) and/or manager and weather services in the event of high winds or total fire ban


2.8 Change of plans

If there are changes to the fieldwork plan and the information that has been provided to the fieldwork manager, supervisor and call back person, these changes must be communicated at the earliest possible time. Examples of notifiable changes include but are not limited to change of personnel, vehicle, change of site, cancellation of a daily trip due to weather or hazards and identification of new site hazards.

2.9 Daily call backs

  • The fieldtrip team leader is responsible for making daily call backs to the nominated call back person at or before the nominated time. A nominated call back date and time to Security (98507112) also must take place at least once during the fieldwork and for many field groups, preferably at the end. These times are organised through Field Friendly.

  • Nominated call-back contacts agree to the following responsibilities:
    a. Must be accessible through the agreed means of communication at the agreed times, and should be available 
    through the agreed means of communication throughout the fieldwork operation;
    b. If the call back is not made and the call back person cannot contact the fieldtrip leader or other field team members, or locate them in any way, they should call the fieldwork manager who will put procedures in place to locate the field group. The fieldwork manager must also contact the trip leader’s supervisor and Head of Department as soon as possible.
    c. Must have a copy of the fieldwork trip package (produced by FieldFriendly) to be able to provide relevant detail to the relevant authorities should an emergency arise


2.10 Incidents

  • If an incident occurs in the field, if necessary, do not hesitate to contact emergency services.Use the safety and communications devices available to you (e.g. satellite phones, PLBs if necessary). Ensure the safety, security and health of all participants.

  • NOTIFY the relevant fieldwork manager and supervisor as soon as possible. If unavailable please contact the Head of Department

  • All incidents including accidents and minor injuries should be reported at the soonest possible time via the online incident reporting site for insurance and WHS reasons.