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Table of Contents

How do I update my profile in the Pure RMS?

  1. Log into the Pure RMS using your MQ ID and password

  2. Set up your email notifications preferences and any trusted users, if applicable, who you want to be able to edit your profile on your behalf

  3. Edit your profile

  • Add a profile photo

  • Add a bio to your ‘personal profile’ section – be sure to include links, profile information, background information and any other points you want to showcase.

You can also use the Pure RMS to generate a CV from the data stored in your Profile.

Can I add and edit external positions on my profile?

Yes, you can. An external position can be any role that you have previously held outside of the University. This could also be existing positions outside of the University that you hold such as, advisory boards/committees, boards, start-ups etc.

This can be manually added to your profile and will populate your Researcher Portal profile.

What will the public be able to view on the Research Portal?

The public will only be able to view what an individual researcher has agreed to make visible. This may include published research outputs, teaching, grant information and academic prizes.

My public profile is not appearing in the Research Portal?

If your profile is not on the public Research Portal, follow the below instructions and the program team will activate your profile for you.

1. Log a OneHelp ticket requesting your Pure profile to be activated.

2. IT service desk will confirm if your FTE is greater or less than 0.4.  Your payroll advisor can tell you your FTE if you are unsure.

3. If your FTE is below 0.4 you will be requested to provide email approval from your Head of Department.  

4. IT service desk will schedule your profile to be activated.

Profiles are activated overnight and will be displayed the next day on the Research Portal. 

Why aren’t all of my research outputs in the Pure RMS?

The Pure RMS profiles will be populated progressively, as new features and functionality are launched, now through to early 2018. At the moment, only publications have been loaded into the Pure RMS.

How do I fix inaccurate employment data, such as my job titles or dates of employment?

There is work being done to update and ensure all HR data of all researchers is current and accurate. 

Please contact to request a change to your personal data.

Is there an early view for publications?

Yes, publications can appear in the Research Research Portal with the status of 'In preparation', 'Submitted' or 'Accepted / In press'.

Does the Pure RMS capture Google Scholar citations?

No, Google does not allow 3rd party access to its citation data. Unfortunately, this is out of Macquarie University's control to manage or change. 

Does the Pure RMS capture citation figures?  

This feature will be available at a later date.

How current will our publication data be?  

Publications are harvested in real time.

Once a publication is published an alert is sent to the researcher who will have to verify the information. Once this step is completed the publication is made public.

Can I make changes to my information in the Pure RMS?

For publications data, the changes will need to be made by contacting the Library.

For changes to personal data, such as your name or DOB, please contact .

Can a video be uploaded to the Pure RMS?  

Videos can not be uploaded into the Pure RMS; however video links can be added into the Pure RMS. 

Can I extract my data from the Pure RMS?  

At any point, researchers can download their publication information in a number of formats.  

Refer to the Quick Reference Guide "Download research outputs" for detailed steps on how to download publication data from the Pure RMS.

Researchers leaving Macquarie may wish to utilise this feature before their departure; when a researcher leave Macquarie University, they will no longer have access to the Pure RMS or have access to their data within the system.

 Can I switch off the Collaboration map displaying on my Portal page?

Yes, you can switch off the map world map showing collaborations from your own Pure account. Refer to the Quick Reference Guide "Switching Off Collaboration Map" for detailed steps on how to turn off this display from your Portal profile page.

Why is the network map showing fewer locations than it should?  

The network map is dependent on associated organisations having accurate geo-location data. This information is being constantly added to the system. Additionally, the network map currently only displays publications from the last five years.

Why is there is no network map on my Research Portal profile?  

If the Pure RMS cannot find any publications with location data from the last five years, it will not show the network map.

Why are some of my publications not showing on the Research Portal?  

Publications must be set to "Public" visibility and be validated by the Library to show on the Research Portal. Validated publications are indicated with the "Validated" tag.

Making changes to claimed publications, or adding new publications, requires Library validation. Whilst a publication is in the validation workflow, you will see the publication in the Pure RMS system, but not on the public Research Portal. 

Once a publication is validated and set to “Public” visibility, it will appear on the public Research Portal.

Can I change which fingerprints are displayed on my profile?  

Yes, you can customise fingerprints to hide unwanted selections using the ‘x’ next to a fingerprint term. You can also hide the fingerprint in its entirety.

Fingerprints are automatically created by an algorithm in the Pure RMS using common terms across your research output. Sometimes the algorithm will pick up words that are common across your publications but have multiple meanings. As a result, the Pure RMS may assign a synonymous fingerprint term to your profile.

Sometimes these synonymous terms are not accurate or relevant to your area of research. If this is the case, you can use the aforementioned customisation feature to remove irrelevant fingerpiring terms, and to better reflect your research area.

Refer to the Quick Reference Guide "Review and omit fingerprints from your profile" for further instructions and screenshots on how to do this.

Am I able to add my own fingerprints?  

Not at this time. Fingerprints can only be generated by the Pure RMS.

Can I change fingerprints on individual research outputs?

No, it is not possible to change fingerprints on individual research outputs.

Can I search for people with specific fingerprints?  

Yes, use the functionality called fingerprint search.  

Can I create multiple CVs in the Pure RMS?

Yes, you can create and save as many CVs as you like.

Can I format the text sections of my CV and change the font?  

You cannot make changes to text style and formatting of the CV in the Pure RMS. If you need to edit your CV, download the CV as a PDF or Word document and then make the changes.

Refer to the Quick Reference Guide "Create a dynamic curriculum vitae" to export your CV as a PDF or Word document.

What is happening to individual Researcher legacy profiles and the Research Centres and Research Groups pages on the website?

  • There is no change to existing Research Centre  web-pages   as a result of the Pure RMS. Existing web-pages will be maintained as usual. Marketing and DVC (R) Office are working on a longer-term strategy for  Research Groups , which will be housed in the Matrix CMS (public website).

  • For  individual Researcher profiles , the Pure RMS Profiles are expected to be complete and represent “full research output” in early 2018. 

  • Please continue to maintain legacy profiles until the Pure RMS Profiles can be effectively leveraged to provide a reasonable replacement for these legacy profiles. Group Marketing is currently working on a solution with the Faculty of Arts; a recommendation will be proposed before the end of August.

  • If an Academic publishes a new publication, they will need to update it on both their Pure RMS profile as well as their legacy profile until such time as the legacy profiles are decommissioned (a progressive process that will begin after the recommended the Pure RMS-based solution is agreed upon).

  • Where departments are merged and old web-pages are decommissioned for obsolete departments, the Pure RMS Profiles are used instead of creating new “legacy” profiles. Please note that these will become more complete over time.

  • Legacy profiles will be decommissioned over time as profile information is migrated into the Pure RMS Profiles. At the completion of this process, the Pure RMS Profiles will become the primary point of accuracy for Academic profiles on the Macquarie website.